Accessing Folders With Microsoft Outlook 2003

Sunday, June 12, 2011

If you have a good understanding of all the different folders contained within Microsoft Outlook 2003, then it is time to look at how to access them all. You will be able to store huge amounts of different data within these folders, making it easier to later access it.

Firstly click on mail in order to activate the mail pane and display the inbox folder. Now observe the outlook window and notice that inbox is the active folder. The standard toolbar contains buttons that help you compose and send e-mail. If you want to compose or send a message, you need to click the relevant button.

Now click the folder list icon in the navigation pane. In the folder list pane, click calendar. It will activate the calendar pane and display the calendar folder. It appears to the right of the navigation pane. You can use the calendar to schedule your activities, appointments, and events.

Next observe the standard toolbar. Notice that the day button is active. The buttons on the standard toolbar change according to the active folder. Currently, the toolbar contains buttons for tasks that can be performed by using the calendar.

In the navigation pane, click the contacts pane-switching button. It will activate the contacts pane and display the contacts folder. The contacts pane displays the views for the contacts folder. This folder is empty by default.

Source: http://goo.gl/1ToJP

Setup e-mail

Wednesday, December 30, 2009

One of the most widely used e-mail platforms is Outlook. It features several options that make it easy and efficient to use. Being user friendly, it allows instant retrieval of sent emails to quick formatting of your inbox. If you are facing any problem in setting up your e-mail, it is fairly easy.

Although it is often considered to be an e-mail application, it also features Calendar, Contact Manager, Task Manager, note taking and web browsing.

Setup e-mail in  Microsoft Outlook

STEP1. Open Outlook and click “Tools.”

STEP2. Click “Email Accounts.”

STEP3. Click “Add a new e-mail account” and then select “Next.”

STEP4. Enter the type of server used by your internet provider.

STEP5. Type the name you want to appear on your ongoing e-mails. This name will appear on every e-mail sent by you.

STEP6. Type the e-mail address provided to you by your Internet provider into the E-mail Address field.

STEP7. Complete the fields under Logon Information only if you want that your computer remember the password when you sign on.

STEP8. Enter the incoming and outgoing mail server addresses which are used by your Internet provider under Server Information.

STEP9. Click “Next” and then “Finish.”

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Automatically send e-mail, files, and tracking in Microsoft Outlook

Wednesday, July 15, 2009

Sometimes it is very important to monitor and archive e-mail, especially in the business environment. One example is responsible for all the fault of workers' e-mail sent to the client. Perhaps the simplest way to achieve this goal is to increase the load as the copy or Bcc e-mail address. This is supported by all email clients on the Internet, like Gmail Microsoft Live Mail and Yahoo Mail or on a computer, such as Mozilla Thunderbird or Microsoft Outlook.

The Outlook Auto BCC / CC add-in has been designed specifically for Microsoft Outlook . This allows the installation of automated accounting systems and SS based on the recipient e-mail rules. Possible measures include the provision of all outgoing messages RUL e-mail, e-mail sent to specific e-mail or by e-mail in accordance with the topic sentence or attachments.

You can create additional exceptions to the rules so that some e-mail address and e-mail address has not yet been filed or oversight.

This is the perfect solution for archiving e-mail, and this is not a problem of all letters sent to other e-mail archive. For example, one could create a backup account, Gmail, and added that the new e-mail has been widely accepted as an e-mail sent from Microsoft Outlook. Another option is to configure Microsoft Outlook add-ins so that only emails containing the keywords or phrases is transmitted to other recipients.

Mainly because of the e-mail archiving solutions, and control is that users be aware of the screen behind basal cell carcinoma or add a CC recipient of Outlook add-ins for managing all aspects of automatic control.

Auto BCC / CC is compatible with Microsoft Outlook 2007, Outlook 2003, Outlook XP (2002) and Outlook 2000.

How to Create a New Outlook Profile

Friday, July 10, 2009

The first step in troubleshooting, you should try to do things like uninstalling and reinstalling Outlook is to create a new profile. A new configuration file also suggested that when you upgrade to the latest version of Outlook.

Use the following steps to create a new profile using Outlook 2002/2003:

* Close Outlook.
* Open Control Panel, find the mail program. If you are using Category View in Windows XP's Control Panel to see if the mail program in the category of user accounts.
* Select the Show Profiles button.
* Click the Add button, and make a new profile. Do not copy your existing configuration files.
* Follow the wizard to create your personal data.

The use of existing personal data storage:

* Click Finish in the Profile Wizard, select the new profile from the Mail dialog box, and select Properties, and then e-mail accounts and, finally, to view or change the e-mail accounts.
* Choose a new Outlook data file, and find your existing PST, will be added to the configuration file and set as the default.


* Way to determine your return e-mail accounts dialog box, and select the PST you just said in the new e-mail delivery to the following menu location.
* When you return to E-mail Settings dialog box, select the data files, and delete the extra personal folders from your personal data.


Note:
* When you use the existing PST, you can use the default format of the new pst personal storage box. If you want to create a new PST and the need to use it with older versions of Outlook, select Outlook 97/2002 format.
* Although the new dialog box only to create a new PST, you can choose to use the existing.

If the new configuration file to repair your problem, select the old profile, and press Delete.

How to Print an address book

Tuesday, July 7, 2009

When you send an e-mail (from your home computer), the use of electronic address book outlook is great. However, printing the address book also has its merits. Graffiti in it you can, for example. It also could serve as a physical backup, you can carry with them the way, is not always possible, computers, laptops, or mobile phone.

Do one of the following:

Print names and mailing addresses

1. Click Contacts.
2. On the View menu, point to Arrange By, point to Current View, and then click Address Cards.
3. Add or remove the fields you want in your address book.

How
1. On the View menu, point to Arrange By, point to Current View, and then click Customize Current View.
2. Click Fields.
3. Add or remove fields.

The fields in the Show these fields in this order box are the fields that will print.
4. On the File menu, click Print.
5. In the Print style box, click Card Style, Small Booklet Style, or Medium Booklet Style.

Print names and e-mail addresses

1. Click Contacts.
2. On the View menu, point to Arrange By, point to Current View, and then click Phone List.
3. Add or remove the fields you want in your e-mail list.

How
1. On the View menu, point to Arrange By, point to Current View, and click Customize Current View.
2. Click Fields.
3. Add or remove fields.

The fields in the Show these fields in this order box are the fields that will print.
4.On the File menu, click Print.

Search Folders do not appear in Outlook Web Access

Thursday, July 2, 2009

When you create Search Folders in Microsoft Office Outlook 2007 and Microsoft Office Outlook 2003 in a Microsoft Exchange profile, the Search Folders do not appear in Microsoft Outlook Web Access. This cause occur only when outlook used in Cached Exchange Mode. Search Folders in Outlook 2007 and in Outlook 2003 are virtual folders that contain views of all e-mail items that match specific search criteria.

To make the Search Folders available in your Outlook Web Access Search Folders list, you must connect to the same mailbox in Outlook with the Cached Exchange Mode option turned off. To turn off Cached Exchange Mode for the current or the new profile, follow these steps:

1. Close Outlook.
2. Click Start, and then click Control Panel.
3. Double-click the Mail icon.
4. Click Show Profiles.
5. Select your current profile, and then click Properties.
6. Click E-mail Accounts.
7. Click View or change existing e-mail accounts, and then click Next.
8. Select your Exchange account, and then click Change.
9. Click to clear the Use Cached Exchange Mode check box, and then click Next.
10. Click Finish, click Close, and then click OK.
11. Start Outlook.
12.In the Folder List, expand Search Folders. As soon as all the Search Folders have updated, they can be viewed from Outlook Web Access.

Address and print an envelope in Outlook

Friday, June 26, 2009

Lately you might be saying to yourself, "I need to send my CPA that request for a tax estimate, so I guess I'll look up her address in my contacts so that I can write it on the envelope." What! While you're in Contacts, why not have Outlook address the envelope for you? Put the envelope into your printer, and let's get started.

In Outlook

1. In the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.), click Contacts.
2. Click the contact that has the address that you want to print on the envelope.
3. On the Tools menu, click Mail Merge.
4. In the Mail Merge Contacts dialog box, under Contacts, click Only selected contacts.
5. Under Fields to merge, click All Contacts fields if it is not currently selected.
6. Under Document file, click New document if it is not currently selected.
7. Under Merge options, in the Document type list, click Envelopes.
8. Under Merge options, in the Merge to list, click New Document.
9. Click OK.

In Word

1.When Word starts, click OK when you see the following dialog box.



2. In the Mail Merge Helper dialog box, click Setup.
3. In the Envelope Options dialog box, click the Envelope Options tab, and then select the envelope size and font that you want.
4. Click the Printing Options tab, select the printer feed method that you want, and then click OK.
5. In the Mail Merge Helper dialog box, click Close.
6. When the envelope appears, type your return address at the top left corner of the envelope.
7. Click the middle of the envelope where the recipient's address appears.
8. On the Mail Merge toolbar, click Insert Address Block Button image.
9. In the Insert Address Block dialog box, select the address elements that you want, and then click OK. This inserts {Address Block} in the middle of the envelope.
10. On the Mail Merge toolbar, click View Merged DataButton image. The contact's name and address appear.
11. Make sure that your printer has envelopes ready to print. See your printer's manual for instructions.
12.On the Standard toolbar, click Save Button image, and then click Print Button image.

How to delete the Junk Email Rule ?

Thursday, June 18, 2009

Note: The Junk mail rules is visible only if you use an Exchange mailbox. We're working on a solution for POP3/IMAP accounts.

Some users are reporting problems with Outlook 2003's junk email filter not working properly. It ignores names on the safe lists and moves their mail to the junk folder, it ignores addresses on the blocked list and leaves them in the Inbox. Changing the junk mail settings doesn't appear to have an effect on what gets filtered - the same amount of junk is filtered on high, low or off.

If this any of the above is happening to you, make sure you have the latest updates installed. If you are using another anti-spam addin, disable it. Running two anti-spam filters can affect Outlook's ability to properly process spam.

If you aren't using a second anti-spam application on your local computer, you can try an experimental solution: deleting the junk mail rule in Outlook. It's a hidden message in the Inbox and you need a special tool to access it. The easiest to use is Outlook Spy. Outlook will recreate the rule and if this solution fixes your problem it means the Junk Email rule was corrupted.

How to do that :-
1. Install Outlook Spy.
2. Find your pst and make a copy. It's usually found at C:\Documents and Settings\username\Local Settings\Application Data\Microsoft\Outlook. A simple right click, copy, right click paste is enough.
3. Start Outlook.
4. Export your rules, just to be safe. (Tools, Rules and Alerts menu).
5. Select the Inbox, if it's not already selected.
6. Click on the IMAPIFolder button on the Outlook Spy toolbar.
7. Click on the Associated Contents tab.
8. Locate the Junk Email Rule. It may be near the end of the list.
9. Select it and press Delete.
10. Close then restart Outlook.

Note :- Outlook will recreate the Junk Email rule when it starts and your junk email settings should not be affected.

Office 2003 a son Service Pack 3 (SP3)

Wednesday, June 3, 2009

Microsoft has just released Service Pack 3 (SP3) for its Office 2003 productivity suite. This update includes all security patches issued since November 2005 and SP2.

The editor of Redmond added to this collection of patches, improving the compatibility of Office 2003 with Vista. "There were some bugs in the use of our suite with the latest version of Windows," says one at Microsoft France. Now, Office 2003 will be compatible with Vista at 100%. With SP3, Office 2003 can now also read standard files created with Office 2007.

In addition, the removal of the "fast" in Word, which creates problems of confidentiality. "Texts or comments, although removed from a document, could still remain committed to this document," says Microsoft. It was in fact metadata can be displayed after deleting the original data.

Moreover, for security reasons, attachments with the extension ". Gadget" can not be opened in Outlook, because it may include malicious code.

SP3 for Office 2003 is available for download (130 MB) in our software.

Password protect Outlook ( 2003, 2000, 2002 )

Thursday, May 28, 2009

Currently there is no way to password protect Outlook on startup or to lock Outlook if you need to quickly walk away from your computer other than by using your Microsoft Windows logon password or by using third-party software written specifically to password protect Outlook. However, you can set a password on your Personal Folders file (.pst) Data file that stores your messages and other items on your computer. If you use an Internet e-mail account in Outlook, such as a POP3 or HTTP. Protocol that is used when you access Web pages from the Internet. Outlook uses account, your e-mail messages are delivered to a .pst data file on your computer's local hard disk. You can use a password on your .pst file to help prevent accidental intrusion by other people whom you share your computer with.

Step for How to Protect ?
1.On the Go menu, click Folder List.
2.Do one of the following:
If you have a POP3 e-mail account, right-click the Personal Folders folder, and then click Properties For "Personal Folders" on the shortcut menu.
If you have an HTTP e-mail account (not supported in Outlook 2000), such as MSN Hotmail, right-click the Hotmail folder, and then click Properties For "Hotmail" on the shortcut menu.
3.On the General tab, click Advanced.
4.Click Change Password.
5.In the Change Password dialog box, type your new password and verify it by typing it a second time. The password can be up to 15 characters.
6.Make sure that the Save this password in your password list check box is cleared. This prevents the password from being cached, and you need to type the password each time you run Outlook. Don't forget the password.
7.Click OK three times.
When you click the e-mail account folder, you will be prompted for your password. After you gain access, you won't have to enter the password again for that session. If you exit and then restart Outlook, you will be prompted for the password when you click the e-mail account folder.