Understanding the Different Folders Within Microsoft Outlook 2003

Thursday, September 29, 2011

Outlook provides folders where you can save and store the items you create. You can access these folders by using the default panes in the navigation pane. You can also access them by clicking the folder list icon in the navigation pane and then clicking the associated one. You can either use the default folders in Outlook or create your own.

There are a number of different folders, all with different purposes. The mailbox displays the outlook today page, which provides a snapshot view of your activities planned for the day. If Outlook is not connected to an exchange server, it will be named personal folders instead of mailbox. The calendar helps you plan and schedule work-related and personal activities, such as appointments, meetings, and events. Your contacts folder stores information about people with whom you frequently communicate with. You also have a deleted items folder; it stores items that have been deleted. Furthermore, your drafts stores unfinished items, in the inbox you can create, send, receive, delete and move messages from the inbox.

Your journal helps you keep a record of any interaction that you want to remember. It stores actions that you choose relating to your contacts and places the actions in a timeline view. Your junk E-mail stores messages that were caught by the junk e-mail filter. Notes will provide a facility to keep reminders about important activities to complete and meetings that you need to attend. Your Outbox will store items created offline that you want to send the next time you are online. Sent items store copies of items you sent to other people. Sync issues store errors when synchronizing exchange mailbox files with local mailbox files. Tasks provide a facility to create and manage the various activities you have to perform. And finally, your search folders display the results of previously defined search queries.

Daniel Blinman recommends Computer Training Solutions, an IT training company with centres in London, Bristol, Swindon Solihull and Reading. Computer Training Solutions offer Excel courses and PowerPoint courses call 0800 019 6882 for more information on courses.

Article Source: http://EzineArticles.com/4385545

Understanding the Different Folders Within Microsoft Outlook 2003

Monday, September 26, 2011

Outlook provides folders where you can save and store the items you create. You can access these folders by using the default panes in the navigation pane. You can also access them by clicking the folder list icon in the navigation pane and then clicking the associated one. You can either use the default folders in Outlook or create your own.

There are a number of different folders, all with different purposes. The mailbox displays the outlook today page, which provides a snapshot view of your activities planned for the day. If Outlook is not connected to an exchange server, it will be named personal folders instead of mailbox. The calendar helps you plan and schedule work-related and personal activities, such as appointments, meetings, and events. Your contacts folder stores information about people with whom you frequently communicate with. You also have a deleted items folder; it stores items that have been deleted. Furthermore, your drafts stores unfinished items, in the inbox you can create, send, receive, delete and move messages from the inbox.

Your journal helps you keep a record of any interaction that you want to remember. It stores actions that you choose relating to your contacts and places the actions in a timeline view. Your junk E-mail stores messages that were caught by the junk e-mail filter. Notes will provide a facility to keep reminders about important activities to complete and meetings that you need to attend. Your Outbox will store items created offline that you want to send the next time you are online. Sent items store copies of items you sent to other people. Sync issues store errors when synchronizing exchange mailbox files with local mailbox files. Tasks provide a facility to create and manage the various activities you have to perform. And finally, your search folders display the results of previously defined search queries.

Article Source: http://EzineArticles.com/4385545

Customizing Outlook Today With Microsoft Outlook 2003

Tuesday, September 20, 2011

To begin with, display the advanced toolbar by choosing view, toolbars and then advanced. Next click the outlook today button located on the advanced toolbar. The outlook today page will then appear. Within the today page click on customize outlook today to begin customizing it. Within this you can customize the calendar, tasks and messages sections of today. You can also change the style of the today page.

Now make sure that you check when starting, go directly to outlook today. It will specify that you want today to be the start-up page. Next go into tasks and select today's tasks. It will specify that only those tasks you have to perform today should appear in the tasks list.

From the show today in this style list, select standard (one column). Now click on save changes to save the changes and close the customize page. Your changes take effect immediately, and the calendar, tasks and messages headings appear in a single column.

Now choose file and then exit, it will close outlook. Next you will be restarting outlook to verify that the change from the inbox page to the today page is reflected in the start-up folder.

Next start outlook up again and notice that the today page is now the start-up page. You can activate shortcuts if you wish by clicking the shortcuts icon in the navigation pane. Finally, choose properties to open the properties dialog box for your mailbox. The mailbox stores all the mail-related folders, such as inbox, outbox and drafts.

Article Source: http://EzineArticles.com/4385538

Understanding the Different Folders Within Microsoft Outlook 2003

Friday, September 16, 2011

Outlook provides folders where you can save and store the items you create. You can access these folders by using the default panes in the navigation pane. You can also access them by clicking the folder list icon in the navigation pane and then clicking the associated one. You can either use the default folders in Outlook or create your own.

There are a number of different folders, all with different purposes. The mailbox displays the outlook today page, which provides a snapshot view of your activities planned for the day. If Outlook is not connected to an exchange server, it will be named personal folders instead of mailbox. The calendar helps you plan and schedule work-related and personal activities, such as appointments, meetings, and events. Your contacts folder stores information about people with whom you frequently communicate with. You also have a deleted items folder; it stores items that have been deleted. Furthermore, your drafts stores unfinished items, in the inbox you can create, send, receive, delete and move messages from the inbox.

Your journal helps you keep a record of any interaction that you want to remember. It stores actions that you choose relating to your contacts and places the actions in a timeline view. Your junk E-mail stores messages that were caught by the junk e-mail filter. Notes will provide a facility to keep reminders about important activities to complete and meetings that you need to attend. Your Outbox will store items created offline that you want to send the next time you are online. Sent items store copies of items you sent to other people. Sync issues store errors when synchronizing exchange mailbox files with local mailbox files. Tasks provide a facility to create and manage the various activities you have to perform. And finally, your search folders display the results of previously defined search queries.

Article Source: http://EzineArticles.com/4385545

Exploring the Outlook Window With Microsoft Outlook 2003

Thursday, September 15, 2011

The outlook window contains multiple elements, such as the title bar, the menu bar, the folder pane, the pane and the reading pane. You will need to get used to this set up in order to fully make use of Microsoft outlook. The folder pane displays the name of the active folder, whilst the pane displays the active pane and it contains buttons such as mail, contacts and tasks that you can use to access other panes and folders in Outlook.

If you point to the right border of the navigation pane the pointer's shape changes to a double-headed arrow. You can drag the border to the right to increase the width of the navigation pane. Next observe the reading pane and note that it displays the contents of the active message in the inbox. Notice that the mail pane is the default active pane in the navigation pane.

Finally, you will decrease the size of the pane. Point to the right border of the pane, and drag to the left. This will bring the navigation pane and the reading pane closer to their original sizes.

To conclude, it is important that you explore the outlook window so that you get an understanding of how it works and the functions that it contains. When you have frequently used the outlook window you will be able to use it quickly and efficiently, saving you a great deal of time. Microsoft Outlook is a powerful tool that will save you time on some tasks.

Article Source: http://EzineArticles.com/4385551

Repairing Corrupt PST File in Outlook 2003

Tuesday, September 13, 2011

MS Outlook is an email application from Microsoft that is extensively used for emailing, managing contacts and meetings, etc. It is a very useful tool that enables us to remain in touch with our contacts and manage our to-do lists in a better and efficient way. All the Outlook-related information is stored in a PST(personal storage) file, which may sometimes get corrupt. The corruption can happen because of various reasons, such as virus infections, header corruption, power surges, abrupt system shutdown, etc. In such cases, you should use certain corrective methods to rectify the issue. However, if you are not able to do so then you should use a third-party PST recovery tool to recover PST file.

Consider a scenario wherein you try to open Outlook 2003 in your Windows XP system but fail to do so. An error message is displayed, that is:

"Unable to display the folder,[path]Outlook.pst could not be accessed, access denied."

Cause:

The root cause of this error message is that the PST(personal storage) file contains errors and has corrupted because of this. When the PST(personal storage) file corrupts, Outlook is unable to read information in the hierarchy from the file and, thus, the error message is displayed.

Resolution:

To resolve this error and repair the PST, you can perform the following methods:

1. Use Inbox Repair (Scanpst.exe) tool: Exit Outlook and repair the PST file by double-clicking the Scanpst.exe file. It will attempt to scan and fix the errors in the outlook PST.

2. Perform following steps if you are not able to open the PST file:

a) Run Scandisk.exe file to fix the hard disk related errors.
b) Try to move the.PST file to another computer and check whether it is a system-specific issue or not.
c) Create a new Outlook profile.
d) Map the moved PST(personal storage) file to the new Outlook profile.
e) Now try to open Outlook. This would resolve the issue.

However, if you still are not able to resolve the issue then you should use a third-party PST file recovery tool to recover the corrupt PST file. Such read-only tools are able to recover all the components of the PST file without overwriting the original data.

Article Source: http://EzineArticles.com/4370046

Using the Office Assistant With Microsoft Outlook 2003

Tuesday, September 6, 2011

The office assistant is an animated help system that can answer questions while you work. When you type a question in the office assistant, the related topics appear in the search results task pane. If you don't find information related to the topic, the assistant provides suggestions on how to phrase the question.

Firstly, choose help and click show the assistant and the assistant will appear. Click on it to display the "what would you like to do?" balloon. In the balloon, type tasks and click search. The help topics related to tasks will then appear in the search results task pane.

Now click on rename a task found in the search results task pane. You may need to move the office assistant in order to see it. The Microsoft Office Outlook Help window displays information on the selected help topic (in this case, rename a task). The assistant remains visible.

Next click the assistant again to display the balloon and click on options. The options button is in the balloon. Clear use the office assistant in order to turn off the assistant. Now click on OK to close the assistant dialog box and the assistant will disappear. Then close the help window.

Even when the assistant is hidden, it will reappear when you encounter any problem. If you wish to hide it permanently, you can turn it off. To do so, click it, click options, and then clear use the office assistant and click on ok. You have finished learning how to use the assistant.

Read more: http://goo.gl/gUR91

7 Ways To Tell If Your Business Has Outgrown Microsoft Outlook

Wednesday, August 31, 2011

Microsoft Outlook has many strengths as an email client, calendar and task manager but it will not do some things that are almost required to be successful in email marketing. Microsoft Outlook falls short in sending out bulk or broadcast emails to ones client email list. If you are still using Microsoft Outlook to send email to your many distribution lists then you have an idea of this limitation. Here are the seven questions that you need to ask yourself to know that your business has outgrown Microsoft Outlook.

1. Distribution Lists Management

If you are having trouble keeping your distribution list organized and you don't have a clue who is on or off them? You may have outgrown Microsoft Outlook.

2. Duplicate emails

If you send out emails and are not sure if you sent the same email out more than one time to the same person? You may have outgrown Microsoft Outlook.

3.Using BCC over CC

If you are confused or not sure when to use BCC (Blind Carbon Copy) over CC (Carbon Copy) then you may have outgrown Microsoft Outlook.

4. Follow up

If you do have someone who signs up to be on your mailing list and you don't have a way to automatically get back to them based on the date or how long he or she subscribed then you may have outgrown Microsoft Outlook.

5. Email Campaign Reporting

If you have no idea if the people you send email too even receive or even opened the email message then you may have outgrown Microsoft Outlook.

6. Personalization

If you are unable to personalize your broadcast emails and can't send the same email message to the many people on your list by name then you may have outgrown Microsoft Outlook.

7. Segmentation

If you have no way of determining who on you list fits the target market in which you are focusing your email messages then you may have outgrown Microsoft Outlook.

So you may be asking if I have answer at least 3 out of 7 questions with a "Yes" then what am I to do? Well 3 out 7 means your company should be in the market for a third party broadcast email service or software.

There are several broadcast email service and software answers. Two of the best hosted services are from Roving Software Incorporated and Broadwick Corporation. Roving Software puts out one of the most popular hosted services, Constant Contact and Broadwick counters with Intellicontact. Both are very similar in features and price. These two broadcast email services are ideal for the micro to small businesses who can't afford to outsource entirely but do want some of the responsibility of the sending of the email off their hands.

One of the most noted software solutions to broadcast email is a company by the name of Arial Software. Their flagship software Campaign Enterprise gives professionals one of the most advanced permission email marketing programs in the industry.

Article Source: http://goo.gl/dV6y7

How to Link Contacts With Tasks in Microsoft Outlook 2003

Thursday, August 25, 2011

Linking contacts with tasks can be done in Outlook 2003 by using the contact box. When tasks and contacts are linked, you can keep track of the different tasks to assigned or completed by a specific contact. Once the contact is saved, you can view the link by accessing the Activities tab on the Outlook contact form. The Activities tab will display all linked tasks, emails, journals and notes.

Instructions

Open Outlook 2003 and select "Tasks" from the Navigation Pane. Click "New" on the standard toolbar. A new blank task opens. Type the details of your task in the "Subject" field. Add a start date to your task in the "Start Date" field. Add a due date in the "Due Date" field. Add notes about the task in the notes pane of the task.

Link a contact to the task by adding the contact using the lower "Contacts" button. Click the "Contacts" button to search your global address list or contacts listing. Click the name and select "OK." The contact and task are now linked.

Click "Save and Close" to save this task. The task appears in the task listing of Outlook. Open the contact and select the "Activities" tab. Select "Show" and "Upcoming Tasks/Appointments" to see the linked tasks for the specified contact.

Read more: http://goo.gl/D3FFR

Back Up Office Outlook 2003

Wednesday, August 17, 2011

It is advisable to back up your email files regularly and save them onto some type of removable media, such as a thumb drive or disk, or on a remote location, such as a server. This way, if your computer should crash or your version of Outlook should become damaged, you can retrieve your Outlook files on another computer. Backing up your Outlook ".pst" files is helpful if you buy a new computer, as well.

Instructions

Open Microsoft Outlook 2003. Go to the "File" menu and click " Import and Export" to open the "Import and Export Wizard."


Select "Export to a File" in the "Choose an Action to Perform" box and click "Next." Select "Personal Folder File (.pst)" under "Create a File of Type" and click "Next" again.


Choose "Personal Folders" in the "Select the Folder to Export from" list. Select the "Include Subfolders" check box. Click "Next."


Click the "Browse" button under "Save Exported File As." Navigate to the location where you want to back up your Outlook 2003 files, such as your desktop. Enter a name for the file, such as "Office Outlook Backup," for example.


Choose "Replace Duplicates With Items Exported" if you are backing up over an existing file. This will ensure you have the most current data. Click "Finish."


Read more: http://www.ehow.com/how_5973435_back-up-office-outlook-2003.html#ixzz1VHWSp6bL

How to Backup Microsoft Outlook 2003 With SP2

Friday, August 5, 2011

Microsoft Outlook 2003, which is part of the Microsoft Office software suite, is one of the most popular desktop email clients among computer users running the Windows XP Service Pack 2 operating system. You should perform regular backups of your Outlook data in case of a hardware failure. Outlook 2003 includes a utility program that helps you to quickly back up the contents of your mailbox.

Instructions


Launch the Microsoft Outlook 2003 application on your PC computer.

Open the "File" menu at the top of the window and select "Import and Export."


Choose the "Export to a file" option and then press "Next."


Highlight "Personal Folder File (.pst)" in the list of file types and then press "Next" again.


Highlight the folder or folders in your Outlook mailbox that you want to include in the backup file. You can back up your contacts, calendars and tasks in addition to email. Hit "Next" when you are finished.


Click on the "Browse" button, navigate to the location where you want to save the backup file and then press "OK."


Press the "Finish" button to complete the backup process.


Read more: http://goo.gl/eHRmj

Customizing Outlook Today With Microsoft Outlook 2003

Thursday, July 28, 2011

To begin with, display the advanced toolbar by choosing view, toolbars and then advanced. Next click the outlook today button located on the advanced toolbar. The outlook today page will then appear. Within the today page click on customize outlook today to begin customizing it. Within this you can customize the calendar, tasks and messages sections of today. You can also change the style of the today page.

Now make sure that you check when starting, go directly to outlook today. It will specify that you want today to be the start-up page. Next go into tasks and select today's tasks. It will specify that only those tasks you have to perform today should appear in the tasks list.

From the show today in this style list, select standard (one column). Now click on save changes to save the changes and close the customize page. Your changes take effect immediately, and the calendar, tasks and messages headings appear in a single column.

Now choose file and then exit, it will close outlook. Next you will be restarting outlook to verify that the change from the inbox page to the today page is reflected in the start-up folder.

Next start outlook up again and notice that the today page is now the start-up page. You can activate shortcuts if you wish by clicking the shortcuts icon in the navigation pane. Finally, choose properties to open the properties dialog box for your mailbox. The mailbox stores all the mail-related folders, such as inbox, outbox and drafts.

Article Source: http://goo.gl/4iEey

How to Fix Problems With Microsoft Outlook 2003

Wednesday, July 20, 2011

While most computer programs, especially those made by reputable companies, tend to function well most of the time, the tough lesson to learn is that no program is perfect. Microsoft Outlook 2003 has had many bugs and problems over the years. That being said, there are also many fixes that have been devised for those problems. These three solutions do not solve all Outlook 2003 problems but they will help with many of them.

Instructions

Update Outlook
        
Download the latest Service Pack for Microsoft Outlook 2003 from the Microsoft website (see Resource 2).

Install the OfficeSBMESP4-KB930954-FullFile-ENU.exe file by double-clicking on it.
       
Go through the Setup of this update and restart your computer. Try logging into Outlook again. If it still does not work properly, move on to Section 2.


Read more:  http://goo.gl/jtdG9

How to Configure Microsoft Office Outlook 2003

Monday, July 11, 2011

One of the easiest ways of configuring Microsoft Outlook 2003 is by using the Internet Message Access Protocol (IMAP). Using IMAP, as opposed to other platforms, enables you to read email while it is still on the mail server. In fact, using IMAP allows you configure and use your account on one or more platforms, without losing the information stored on your email provider's server. This is especially helpful if you are interested in staying connected without being tied to a specific computer. For example, you can enable IMAP in Outlook while still maintaining access to your emails on your smart phone.

Instructions

 Launch Outlook 2003, select "Tools" and then choose "Email Accounts."
       

 Choose the "Add a new email account" radio button and then click "Next."
        

 Choose "IMAP" and then click "Next."
        
  Type your information under "User Information" and "Logon Information," respectively. Be sure you check the "Remember Password" box.
         

  Enter your email provider's incoming and outgoing server information in the fields provided under the "Server Information" section.
         

   Click "More Settings" and then enter a descriptive name for the account you are adding in the "Mail Account" field. For example, if the email account you are adding is your work email address, type "Work." Complete the "Organization" and "Reply Email" fields.
       
Select the "Outgoing server" tab, check the "My outgoing server (SMTP) requires authentication" check box, and then select the "Use same settings as my incoming mail server" radio button.
        

  Click the "Advanced" tab, enter your email provider's server port numbers in the fields displayed (as provided to you by your email provider) and then check: "This server requires an encrypted connection (SSL)."
        

 Click "OK" and then choose "Finish."


Read more:  http://goo.gl/dD0n9

Is There a Possibility to Migrate Outlook 2003 to Outlook 2007?

Friday, July 1, 2011

Migration of Outlook (2003 to 2007) is extremely easy with Backup Migrate!

Outlook Migration is one of the versatile features, which helps you to move or duplicate your Outlook client if in case you are looking for Windows and or Microsoft Outlook up gradation.

What is Migration?

Migrate Outlook is a way to move MO files from one environment to another.

To move files from one account to another or from one machine to another, install Outlook Backup & Migrate Software on source drive as well as destination drive and backup your Microsoft Outlook from source drive.

To transfer or migrate your Outlook profile to destination drive, you can use either USB drive, CD DVD or a mapped network drive.

Why choose Backup & Migrate?

Outlook Backup & Migrate Software offers an advance feature called "Migrate" with the help of which, you can migrate duplicate the entire Outlook email client. With "Migrate" feature, it's very simple to

    * Upgrade Operating System, Microsoft Office, or both.
    * Create or duplicate Outlook settings for other user accounts on same or different system.
    * When there is a need to format the bootable partition.

Easy to use interface accompanied with intuitive descriptions makes Outlook Backup &Migrate software a complete solution for all your backup Outlook needs.

Easy Steps to Migrate 2003 to 2007

Fix the software on the PC or Windows version where you would like to previously back up Outlook profile. You will observe Migration option window where you need to select further options. Once the Migration process is ended you would be able to view process summary.

This concludes the whole migration process. The migration procedure may not work if you are trying to migrate Outlook from a newer version of Outlook to an older version.

Article Source: http://EzineArticles.com/5502185

Enable Spam Filter in Microsoft Outlook 2003

Monday, June 27, 2011

To enable to the basic spam filter:
In Outlook:

1. Ensure that Outlook 2003 is operating in cached mode. If the word "Online" or "Offline" appears in the bottom right corner of Outlook switch to cached mode. You can find instructions for enabling cached mode here.
2. To turn on the spam filter select Actions > Junk Email > Junk Email Options.
3. Click High > OK. The spam filter is now enabled.

In the Control Panel:

1. Login to the Control Panel and click on Spam Settings.
2. Set Spam Filtering to Enabled.
3. Set the “Move to Junk email” and “Delete” thresholds.

In OWA:

1. Login to OWA.
2. Select Options.
3. Click “Filter Junk Email…”
4. Click Save and Close.

Microsoft Outlook 2003 will now move any emails that it determines to be spam into the "Junk Email" folder. You should go through this folder on a periodic basis to clean it out, as well as to check for legitimate emails mistakenly caught by the spam filter.

If there is an email in the Junk Email folder that is not spam, right-click on the email and select
Junk Email > Mark as Not Junk.

Article Source: http://www.123together.com/customersupport/Enable-Spam-Filter-in-Microsoft-Outlook-2003_71.html

How To Backup Email Account Microsoft Office Outlook 2003?

Thursday, June 23, 2011

Outlook Backup Toolbox features another approach to the safety of your mailbox, this application may backup contacts Outlook Outlook.pst and guarantee the recovery of all emails anytime you need. The utility of backup email and passwords Outlook 2003 creates a snapshot of user mailbox, including all emails, contacts and other personal information. It does not matter which version of Microsoft Outlook is currently installed in your system, the utility of backup email password Outlook works on virtually all computers running Microsoft Windows.

Now you may forget about other ways of backup email accounts password Outlook, the utility of backup email account Microsoft Office Outlook 2003 is much easier and you should not have some additional technical skills to start the process of backup email accounts in Outlook 2003 on your workstation.

Since the backup email account password Outlook 2003 program is free to try, you may get full version of Outlook Backup Toolbox from our website and evaluate it for 30 days without limitations. Thanks to the small size of backup configuracion Microsoft Outlook utility, it does not take a lot of disk space. Besides, you may quickly download the backup config Microsoft Outlook program regardless the performance of Internet connection in use. Do not forget that regular backup contacts from .pst is the only way to guarantee the safety of Microsoft Outlook emails, other data recovery services are unable to ensure the recovery of all emails after some instances of data corruption.

Article Source: http://www.articledashboard.com/Article/How-to-backup-email-account-Microsoft-Office-Outlook-2003-/2388940

Customizing Outlook Today With Microsoft Outlook 2003

Wednesday, June 15, 2011

To begin with, display the advanced toolbar by choosing view, toolbars and then advanced. Next click the outlook today button located on the advanced toolbar. The outlook today page will then appear. Within the today page click on customize outlook today to begin customizing it. Within this you can customize the calendar, tasks and messages sections of today. You can also change the style of the today page.

Now make sure that you check when starting, go directly to outlook today. It will specify that you want today to be the start-up page. Next go into tasks and select today's tasks. It will specify that only those tasks you have to perform today should appear in the tasks list.

From the show today in this style list, select standard (one column). Now click on save changes to save the changes and close the customize page. Your changes take effect immediately, and the calendar, tasks and messages headings appear in a single column.

Now choose file and then exit, it will close outlook. Next you will be restarting outlook to verify that the change from the inbox page to the today page is reflected in the start-up folder.

Next start outlook up again and notice that the today page is now the start-up page. You can activate shortcuts if you wish by clicking the shortcuts icon in the navigation pane. Finally, choose properties to open the properties dialog box for your mailbox. The mailbox stores all the mail-related folders, such as inbox, outbox and drafts.

Daniel Blinman recommends Computer Training Solutions, an IT training company with centres in London, Bristol, Swindon Solihull and Reading. Computer Training Solutions offer Excel courses and PowerPoint courses call 0800 019 6882 for more information on courses.

Article Source: http://EzineArticles.com/4385538

Accessing Folders With Microsoft Outlook 2003

Sunday, June 12, 2011

If you have a good understanding of all the different folders contained within Microsoft Outlook 2003, then it is time to look at how to access them all. You will be able to store huge amounts of different data within these folders, making it easier to later access it.

Firstly click on mail in order to activate the mail pane and display the inbox folder. Now observe the outlook window and notice that inbox is the active folder. The standard toolbar contains buttons that help you compose and send e-mail. If you want to compose or send a message, you need to click the relevant button.

Now click the folder list icon in the navigation pane. In the folder list pane, click calendar. It will activate the calendar pane and display the calendar folder. It appears to the right of the navigation pane. You can use the calendar to schedule your activities, appointments, and events.

Next observe the standard toolbar. Notice that the day button is active. The buttons on the standard toolbar change according to the active folder. Currently, the toolbar contains buttons for tasks that can be performed by using the calendar.

In the navigation pane, click the contacts pane-switching button. It will activate the contacts pane and display the contacts folder. The contacts pane displays the views for the contacts folder. This folder is empty by default.

Source: http://goo.gl/1ToJP

Understanding the Different Folders Within Microsoft Outlook 2003

Friday, June 3, 2011

Outlook provides folders where you can save and store the items you create. You can access these folders by using the default panes in the navigation pane. You can also access them by clicking the folder list icon in the navigation pane and then clicking the associated one. You can either use the default folders in Outlook or create your own.

There are a number of different folders, all with different purposes. The mailbox displays the outlook today page, which provides a snapshot view of your activities planned for the day. If Outlook is not connected to an exchange server, it will be named personal folders instead of mailbox. The calendar helps you plan and schedule work-related and personal activities, such as appointments, meetings, and events. Your contacts folder stores information about people with whom you frequently communicate with. You also have a deleted items folder; it stores items that have been deleted. Furthermore, your drafts stores unfinished items, in the inbox you can create, send, receive, delete and move messages from the inbox.

Your journal helps you keep a record of any interaction that you want to remember. It stores actions that you choose relating to your contacts and places the actions in a timeline view. Your junk E-mail stores messages that were caught by the junk e-mail filter. Notes will provide a facility to keep reminders about important activities to complete and meetings that you need to attend. Your Outbox will store items created offline that you want to send the next time you are online. Sent items store copies of items you sent to other people. Sync issues store errors when synchronizing exchange mailbox files with local mailbox files. Tasks provide a facility to create and manage the various activities you have to perform. And finally, your search folders display the results of previously defined search queries.

Source: http://goo.gl/jCAk2

Is There a Possibility to Migrate Outlook 2003 to Outlook 2007?

Thursday, May 26, 2011

Migration of Outlook (2003 to 2007) is extremely easy with Backup Migrate!

Outlook Migration is one of the versatile features, which helps you to move or duplicate your Outlook client if in case you are looking for Windows and or Microsoft Outlook up gradation.

What is Migration?

Migrate Outlook is a way to move MO files from one environment to another.

To move files from one account to another or from one machine to another, install Outlook Backup & Migrate Software on source drive as well as destination drive and backup your Microsoft Outlook from source drive.

To transfer or migrate your Outlook profile to destination drive, you can use either USB drive, CD DVD or a mapped network drive.

Why choose Backup & Migrate?

Outlook Backup & Migrate Software offers an advance feature called "Migrate" with the help of which, you can migrate duplicate the entire Outlook email client. With "Migrate" feature, it's very simple to

    Upgrade Operating System, Microsoft Office, or both.
    Create or duplicate Outlook settings for other user accounts on same or different system.
    When there is a need to format the bootable partition.

Easy to use interface accompanied with intuitive descriptions makes Outlook Backup &Migrate software a complete solution for all your backup Outlook needs.

Easy Steps to Migrate 2003 to 2007

Fix the software on the PC or Windows version where you would like to previously back up Outlook profile. You will observe Migration option window where you need to select further options. Once the Migration process is ended you would be able to view process summary.

This concludes the whole migration process. The migration procedure may not work if you are trying to migrate Outlook from a newer version of Outlook to an older version.

Source: http://goo.gl/dlLun

Replying to Messages With Microsoft Outlook 2003

Wednesday, May 18, 2011

Outlook provides two instant-reply buttons: reply and reply to all. The reply button creates a return message addressed only to the sender. The reply to all button creates a return message addressed to the sender and everyone else who received it.

Reply messages, by default, contain the body. This is useful when you need to refer to the original message. However, you can choose not to include the original message. You reply to a message by using the reply window. By default, when you type any text in the reply window, the text appears in blue.

In order to send a reply, first you will need to open what you wish to reply to. Then click reply. It will open a window with the name of the recipient in the to box (the sender now appears as a recipient). The reply inherits the subject of the original message with RE: prefixed. Type the message in the area of the reply message. Click send to send it. When you create it, you might want to highlight some important text. You can highlight important text by changing its colour, size or font. You can also underline or italicize text to emphasize it. You use the formatting toolbar or the font dialog box to format the text.

Keeping in touch with your friends, family or colleagues is very important. Microsoft Outlook has made it easy to quickly reply to anybody sending you a message. By following this guide you should be able to quickly reply to any messages that are sent to you without hassle.


Source: http://goo.gl/CPBz8

Resolving ‘File Access is Denied’ Error Message While Importing PST Files in Outlook

Wednesday, May 11, 2011

The latter versions of MS Outlook like 2007, 2010 etc all comes with the latest sophisticated features. You can easily import data with the help of Import and Export wizard. But sometimes, the users are unable to import any PST files to Outlook and every time we do, an error message is displayed like ‘File access is denied. You do not have permission required to access the file drive_letter:\path_name'. In this error message, the root drive letter is represented by drive_letter  and full path of the PST file is denoted by \path. As a result of which, we are unable to access any data that is located on the Outlook database and neither we are able to import any thing.

The reason for the above mentioned error message is due to the fact that the PST file might already be having a Read Only attribute. To fix this problem, you would have to copy the PST file to the hard drive and after that run the Inbox Repair Tool that will scan PST files that have gone damaged. Before running this tool, it is important that the hidden files and other folders are enabled otherwise you would then be not able to locate the corrupted PST files.

Alternatively, you can use any good 3 rd party Outlook PST Repair software if you don't want to go through the above mentioned manual procedure in getting rid of the error message that you are facing right now. These utility tools are very potent in making the damaged PST files repaired. It would automatically scan the PST files and other data that is present on the database and then it would repair the files. Once the files are repaired, you can then easily import as well as export the PST files on the Outlook.
source: http://goo.gl/BcLrc