Address and print an envelope in Outlook

Friday, June 26, 2009

Lately you might be saying to yourself, "I need to send my CPA that request for a tax estimate, so I guess I'll look up her address in my contacts so that I can write it on the envelope." What! While you're in Contacts, why not have Outlook address the envelope for you? Put the envelope into your printer, and let's get started.

In Outlook

1. In the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.), click Contacts.
2. Click the contact that has the address that you want to print on the envelope.
3. On the Tools menu, click Mail Merge.
4. In the Mail Merge Contacts dialog box, under Contacts, click Only selected contacts.
5. Under Fields to merge, click All Contacts fields if it is not currently selected.
6. Under Document file, click New document if it is not currently selected.
7. Under Merge options, in the Document type list, click Envelopes.
8. Under Merge options, in the Merge to list, click New Document.
9. Click OK.

In Word

1.When Word starts, click OK when you see the following dialog box.



2. In the Mail Merge Helper dialog box, click Setup.
3. In the Envelope Options dialog box, click the Envelope Options tab, and then select the envelope size and font that you want.
4. Click the Printing Options tab, select the printer feed method that you want, and then click OK.
5. In the Mail Merge Helper dialog box, click Close.
6. When the envelope appears, type your return address at the top left corner of the envelope.
7. Click the middle of the envelope where the recipient's address appears.
8. On the Mail Merge toolbar, click Insert Address Block Button image.
9. In the Insert Address Block dialog box, select the address elements that you want, and then click OK. This inserts {Address Block} in the middle of the envelope.
10. On the Mail Merge toolbar, click View Merged DataButton image. The contact's name and address appear.
11. Make sure that your printer has envelopes ready to print. See your printer's manual for instructions.
12.On the Standard toolbar, click Save Button image, and then click Print Button image.

How to delete the Junk Email Rule ?

Thursday, June 18, 2009

Note: The Junk mail rules is visible only if you use an Exchange mailbox. We're working on a solution for POP3/IMAP accounts.

Some users are reporting problems with Outlook 2003's junk email filter not working properly. It ignores names on the safe lists and moves their mail to the junk folder, it ignores addresses on the blocked list and leaves them in the Inbox. Changing the junk mail settings doesn't appear to have an effect on what gets filtered - the same amount of junk is filtered on high, low or off.

If this any of the above is happening to you, make sure you have the latest updates installed. If you are using another anti-spam addin, disable it. Running two anti-spam filters can affect Outlook's ability to properly process spam.

If you aren't using a second anti-spam application on your local computer, you can try an experimental solution: deleting the junk mail rule in Outlook. It's a hidden message in the Inbox and you need a special tool to access it. The easiest to use is Outlook Spy. Outlook will recreate the rule and if this solution fixes your problem it means the Junk Email rule was corrupted.

How to do that :-
1. Install Outlook Spy.
2. Find your pst and make a copy. It's usually found at C:\Documents and Settings\username\Local Settings\Application Data\Microsoft\Outlook. A simple right click, copy, right click paste is enough.
3. Start Outlook.
4. Export your rules, just to be safe. (Tools, Rules and Alerts menu).
5. Select the Inbox, if it's not already selected.
6. Click on the IMAPIFolder button on the Outlook Spy toolbar.
7. Click on the Associated Contents tab.
8. Locate the Junk Email Rule. It may be near the end of the list.
9. Select it and press Delete.
10. Close then restart Outlook.

Note :- Outlook will recreate the Junk Email rule when it starts and your junk email settings should not be affected.

Office 2003 a son Service Pack 3 (SP3)

Wednesday, June 3, 2009

Microsoft has just released Service Pack 3 (SP3) for its Office 2003 productivity suite. This update includes all security patches issued since November 2005 and SP2.

The editor of Redmond added to this collection of patches, improving the compatibility of Office 2003 with Vista. "There were some bugs in the use of our suite with the latest version of Windows," says one at Microsoft France. Now, Office 2003 will be compatible with Vista at 100%. With SP3, Office 2003 can now also read standard files created with Office 2007.

In addition, the removal of the "fast" in Word, which creates problems of confidentiality. "Texts or comments, although removed from a document, could still remain committed to this document," says Microsoft. It was in fact metadata can be displayed after deleting the original data.

Moreover, for security reasons, attachments with the extension ". Gadget" can not be opened in Outlook, because it may include malicious code.

SP3 for Office 2003 is available for download (130 MB) in our software.