Replying to Messages With Microsoft Outlook 2003

Wednesday, May 18, 2011

Outlook provides two instant-reply buttons: reply and reply to all. The reply button creates a return message addressed only to the sender. The reply to all button creates a return message addressed to the sender and everyone else who received it.

Reply messages, by default, contain the body. This is useful when you need to refer to the original message. However, you can choose not to include the original message. You reply to a message by using the reply window. By default, when you type any text in the reply window, the text appears in blue.

In order to send a reply, first you will need to open what you wish to reply to. Then click reply. It will open a window with the name of the recipient in the to box (the sender now appears as a recipient). The reply inherits the subject of the original message with RE: prefixed. Type the message in the area of the reply message. Click send to send it. When you create it, you might want to highlight some important text. You can highlight important text by changing its colour, size or font. You can also underline or italicize text to emphasize it. You use the formatting toolbar or the font dialog box to format the text.

Keeping in touch with your friends, family or colleagues is very important. Microsoft Outlook has made it easy to quickly reply to anybody sending you a message. By following this guide you should be able to quickly reply to any messages that are sent to you without hassle.


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