Enable Spam Filter in Microsoft Outlook 2003

Monday, June 27, 2011

To enable to the basic spam filter:
In Outlook:

1. Ensure that Outlook 2003 is operating in cached mode. If the word "Online" or "Offline" appears in the bottom right corner of Outlook switch to cached mode. You can find instructions for enabling cached mode here.
2. To turn on the spam filter select Actions > Junk Email > Junk Email Options.
3. Click High > OK. The spam filter is now enabled.

In the Control Panel:

1. Login to the Control Panel and click on Spam Settings.
2. Set Spam Filtering to Enabled.
3. Set the “Move to Junk email” and “Delete” thresholds.

In OWA:

1. Login to OWA.
2. Select Options.
3. Click “Filter Junk Email…”
4. Click Save and Close.

Microsoft Outlook 2003 will now move any emails that it determines to be spam into the "Junk Email" folder. You should go through this folder on a periodic basis to clean it out, as well as to check for legitimate emails mistakenly caught by the spam filter.

If there is an email in the Junk Email folder that is not spam, right-click on the email and select
Junk Email > Mark as Not Junk.

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Customizing Outlook Today With Microsoft Outlook 2003

Wednesday, June 15, 2011

To begin with, display the advanced toolbar by choosing view, toolbars and then advanced. Next click the outlook today button located on the advanced toolbar. The outlook today page will then appear. Within the today page click on customize outlook today to begin customizing it. Within this you can customize the calendar, tasks and messages sections of today. You can also change the style of the today page.

Now make sure that you check when starting, go directly to outlook today. It will specify that you want today to be the start-up page. Next go into tasks and select today's tasks. It will specify that only those tasks you have to perform today should appear in the tasks list.

From the show today in this style list, select standard (one column). Now click on save changes to save the changes and close the customize page. Your changes take effect immediately, and the calendar, tasks and messages headings appear in a single column.

Now choose file and then exit, it will close outlook. Next you will be restarting outlook to verify that the change from the inbox page to the today page is reflected in the start-up folder.

Next start outlook up again and notice that the today page is now the start-up page. You can activate shortcuts if you wish by clicking the shortcuts icon in the navigation pane. Finally, choose properties to open the properties dialog box for your mailbox. The mailbox stores all the mail-related folders, such as inbox, outbox and drafts.

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Understanding the Different Folders Within Microsoft Outlook 2003

Friday, June 3, 2011

Outlook provides folders where you can save and store the items you create. You can access these folders by using the default panes in the navigation pane. You can also access them by clicking the folder list icon in the navigation pane and then clicking the associated one. You can either use the default folders in Outlook or create your own.

There are a number of different folders, all with different purposes. The mailbox displays the outlook today page, which provides a snapshot view of your activities planned for the day. If Outlook is not connected to an exchange server, it will be named personal folders instead of mailbox. The calendar helps you plan and schedule work-related and personal activities, such as appointments, meetings, and events. Your contacts folder stores information about people with whom you frequently communicate with. You also have a deleted items folder; it stores items that have been deleted. Furthermore, your drafts stores unfinished items, in the inbox you can create, send, receive, delete and move messages from the inbox.

Your journal helps you keep a record of any interaction that you want to remember. It stores actions that you choose relating to your contacts and places the actions in a timeline view. Your junk E-mail stores messages that were caught by the junk e-mail filter. Notes will provide a facility to keep reminders about important activities to complete and meetings that you need to attend. Your Outbox will store items created offline that you want to send the next time you are online. Sent items store copies of items you sent to other people. Sync issues store errors when synchronizing exchange mailbox files with local mailbox files. Tasks provide a facility to create and manage the various activities you have to perform. And finally, your search folders display the results of previously defined search queries.

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Replying to Messages With Microsoft Outlook 2003

Wednesday, May 18, 2011

Outlook provides two instant-reply buttons: reply and reply to all. The reply button creates a return message addressed only to the sender. The reply to all button creates a return message addressed to the sender and everyone else who received it.

Reply messages, by default, contain the body. This is useful when you need to refer to the original message. However, you can choose not to include the original message. You reply to a message by using the reply window. By default, when you type any text in the reply window, the text appears in blue.

In order to send a reply, first you will need to open what you wish to reply to. Then click reply. It will open a window with the name of the recipient in the to box (the sender now appears as a recipient). The reply inherits the subject of the original message with RE: prefixed. Type the message in the area of the reply message. Click send to send it. When you create it, you might want to highlight some important text. You can highlight important text by changing its colour, size or font. You can also underline or italicize text to emphasize it. You use the formatting toolbar or the font dialog box to format the text.

Keeping in touch with your friends, family or colleagues is very important. Microsoft Outlook has made it easy to quickly reply to anybody sending you a message. By following this guide you should be able to quickly reply to any messages that are sent to you without hassle.


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