How to create distribution list

Tuesday, August 26, 2008

A distribution list, also known as a mailing list, is a collection of email addresses. You can use distribution lists to send an email message to several people at one time. The list can contain a few addresses, or many.
All email systems at Indiana University provide ways to create, manage, and send to distribution lists. For example, you may use Exchange mailing lists to send mail to a group of people. For more information, see How do I send an email message to a group of people? Note that the commands, options, and capacities vary on each system. Furthermore, lists housed on specific systems are unavailable for shared use on other systems. It post provides Outlook Support for creating distribution list and how to manage distribution list. The following method is used to do it.
Create a distribution list using names in the Address Book
1. On the File menu, point to New, and then click Distribution List.
2. In the Name box, type a name.
3. Click Select Members.
4. In the Show names from the list, click the address book that contains the e-mail addresses you want in your distribution list.
5. In the Type name or select from list box, type a name you want to include. In the list below, select the name, and then click Members. Do this for each person you want to add to the distribution list, and then click OK.
If you want to add a longer description of the distribution list, click the Notes tab, and then type the text.
The distribution list is saved in your Contacts folder by the name you give it.
Create a distribution list by copying names from an e-mail message
1. In the e-mail message you want to copy the names from, select the names in the To or Cc box (To, Cc, and Bcc boxes: A message is sent to the recipients in the To box. Recipients in the Cc (carbon copy) and Bcc (blind carbon copy) boxes also get the message; however, the names of the recipients in the Bcc box aren't visible to other recipients.).
2. On the Edit menu, click Copy.
3. On the File menu, point to New, and then click Distribution List.
4. In the Name box, type a name for the distribution list.
5. Click Select Members.
6. In the Add to distribution list list, right-click, and then click Paste on the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.).

How to change the default language setting

Friday, August 8, 2008

Hi, I am continuing with a post which provided and gives some simple step to change your default language and use other language. I will try to provide best Outlook Support and continue with outlook information. You can change your default settings in Microsoft Office to have them match the default settings of a different language.
1. In Microsoft Windows XP, on the Windows Start menu, point to All Programs, point to Microsoft Office, point to Microsoft Office Tools, and then click Microsoft Office 2003 Language Settings.
In Windows 2000, on the Windows Start menu, point to Programs, point to Microsoft Office, point to Microsoft Office Tools, and then click Microsoft Office 2003 Language Settings
2. Click the Enabled Languages tab.
3. In the Choose the language that defines default behavior in Microsoft Office applications box, select the language you want, and then click OK.
4. A message appears describing the effects of the change. To continue, click Continue and lose customizations.

How to Install a new font on your computer

Friday, July 25, 2008

Installing fonts in Microsoft Windows® is quick and simple. Once fonts are installed in Windows, they are available to your Office programs.
Many font packages you download from the Internet may be contained in compressed .zip files to reduce file size and make downloading faster. If you have downloaded a font that is saved in .zip format, you can "unzip" it by double-clicking the icon for the font and following the instructions on the screen.
Installing new fonts
1. Close any open Windows applications, such as Microsoft Word or Microsoft Outlook ®.
2. In Control Panel, click Appearance and Themes.
Note If you are using Control Panel Classic view or Microsoft Windows 2000, double-click Fonts, and then go to step 4.
3. In the task pane, under See Also, click Fonts.
Note If a folder tree appears instead of the task pane, click Folders on the toolbar, and then under See Also, click Fonts.
4. On the File menu, click Install New Font.
5. In the Drives list, click the drive you want.
6. In the Folders list, double-click the folder that contains the fonts you want to add.
7. Under List of fonts, click the font you want to add, and then click OK.
Notes
• To select more than one font to add, in step 6, hold down the CTRL key, and then click each of the fonts you want to add.
• You can also drag OpenType, TrueType, Type 1, and raster fonts from another location to add them to the Fonts folder. This works only if the font is not already in the Fonts folder.
• To add fonts from a network drive without using disk space on your computer, clear the Copy fonts to Fonts folder check box in the Add Fonts dialog box. This is available only when you install OpenType, TrueType, or raster fonts using the Install New Font option on the File menu.

What is an Office Community?

Monday, July 21, 2008

If you are unfamiliar with the ins and outs of conversing with others over the Internet, don't worry. Once you take the plunge and join in, you'll find that working with discussion groups is not as difficult as you might think.

An Office Community is an online forum where you can interact with fellow Office users, get your questions answered, share ideas, and learn more about the Office products and technologies that interest you. This interaction with fellow Office users takes place in discussion groups (also known as newsgroups).

A discussion group is a place on the Internet where people interact by posting and reading messages about topics that are of interest to them and the rest of a community. Discussion groups in the Office Communities are organized by Office program, such as the Outlook New Users and Outlook Support discussion group. Each discussion group contains a number of discussion threads, each of which contains a series of related messages. Each individual message either responds to an earlier message, or addresses the overall discussion group topic in some way. In contrast to e-mail messages that are sent to specific individuals and visible only to them, messages posted in a discussion group are visible and available to anyone and everyone

Outlook Command-line switches

Monday, July 14, 2008

This post provided Outlook Support and Details about Command line Switches .The command that starts Microsoft Outlook is Outlook.exe. A command-line switch is the addition of a forward slash (/) followed by the switch name and any parameters the switch has.

How to use switches

1. Search for the Microsoft Outlook executable file, Outlook.exe, and make a note of the path to Outlook.exe. For example, the path might be C:\Program Files\Microsoft Office\Office11\Outlook.exe.
2. Click Start, and then click Run.
3. In the Open box, type the complete path you noted in step 1, including the file name. Press the SPACEBAR once, and then type a forward slash mark (/) followed by the switch.

For example, if you want to use the CleanReminders switch, the command you type in the Open box should look like this:

"C:\Program Files\Microsoft Office\Office11\Outlook.exe" /Cleanreminders

Note Paths that include spaces between words must be enclosed in quotation marks (") and are case sensitive.

4. To run the command, click OK.

How to Change your default browser

Monday, July 7, 2008

Microsoft Windows uses the default Web browser setting when you click links in a document or on a Web page. Windows uses Microsoft Internet Explorer by default, but you can change to a different browser if you want to, I will discuss here how to do it and provided Outlook Support for solving Your Outlook Problem.
To change from Internet Explorer to another browser, do one of the following:
• If you haven't installed another browser, do that first. During installation, most browsers display a message asking if you want to use that browser as the default browser.
• If the browser that you want to use is already installed, open it. You should see a message asking if you want to use that browser as the default browser. If you don't see the message, use the following instructions, but choose the browser that you want to use instead of Internet Explorer.
To make Internet Explorer your default Web browser
1. Open Internet Explorer. (Click Start, and then click Internet Explorer. If you don't see Internet Explorer on the Start menu, point to All Programs, and then click Internet Explorer.)
o If a message appears asking if you want Internet Explorer to be your default browser, click Yes.
o If a message does not appear, go to Step 2.
2. On the taskbar, click Start, and then click Set Program Access and Defaults.
Note The Set Program Access and Defaults option is available only in Microsoft Windows XP with Service Pack 1 or Microsoft Windows XP with Service Pack 2.
3. In the Add or Remove Programs dialog box, click Custom, and then click the arrow to the right.
4. Under Choose a default Web browser, click Internet Explorer, and then click OK.
Tip If you have more than one Web browser installed, you can hide links to those browsers from the Start menu, the Windows taskbar, and your desktop by clearing the Enable access to this program check box.

Outlook Address Book Tutorial

Tuesday, July 1, 2008

I am continuing Outlook Support and Email Support about What is the Address Book. I hope it is helpful for the Outlook users.

The Address Book is a collection of address books or address lists. You can use the Address Book to look up and select names, e-mail addresses, and distribution lists when you address messages. When you type a name in the To, Cc, or Bcc box (To, Cc, and Bcc boxes: A message is sent to the recipients in the To box. Recipients in the Cc (carbon copy) and Bcc (blind carbon copy) boxes also get the message; however, the names of the recipients in the Bcc box aren't visible to other recipients.) Of an e-mail message, Microsoft Outlook automatically checks to see if the name you typed matches a name in the Address Book. If there is a match, the name is resolved — the Display Name and e-mail address are filled in — allowing you to send the message. If there is no match, the Check Names dialog box prompts you for more information or you can create a contact by clicking New Contact. If more than one name contains the letters you typed, you can select a name from the list.

In addition to using the Address Book to address messages, you can look up names and other information, such as office locations and telephone numbers, by typing the name in the Find a contact box on the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.).

When you first open the Address Book, the default address book (usually your Global Address List) is displayed. You can change the default address book and also set other Address Book preferences, such as which address book to check first when sending a message and the location to store personal addresses.