Problem exporting multi-line contact street addresses in Outlook

Monday, November 17, 2008

When you export Microsoft Outlook Contacts in either a comma or tab separated values format, any street addresses that contain more than one line are exported with carriage returns separating the multiple lines. This may result in a skewed output file containing multiple records for those contacts containing multi-line street addresses. In a comma or tab delimited file, carriage returns are interpreted as record delimiters. For troubleshoot this problems get Outlook support and follow the below given steps:

You can trouubleshoot using two method

Use CSV Format
Export the file in comma separated values (CSV) format; then open the file in Microsoft Excel. The file will import correctly with one record per contact and the multi-line street address in one cell. You may need to change the row height in order to see the second line of the address.

Manipulate the file in Microsoft Word
Export the file in either a comma separated values or tab separated values format, and then open the output file in Word. Then, manipulate the data as follows:
1. On the Edit menu, click Replace. If the Special button does not appear, click More to expand the dialog box.
2. In the Find What box, type a double quotation mark ("). Then click Special and click Paragraph Mark.
3. In the Replace With box, type any special character not found in your data, such as a pound sign (#).
4. Click Replace All.
5. In the Find What box, click Special and click Paragraph Mark.
6. In the Replace With box, type whatever character you would like to use to separate the multiple street address lines, such as a percent sign (%).
7. Click Replace All.
8. In the Find What box, type the special character used in step 3.
9. In the Replace With box, click Special and click Paragraph Mark.
10. Click Replace All.
After completing this procedure, your file will have one record for each contact. The multi-line street address will be in one field, surrounded by quotation marks. Each street address line will be separated with the character chosen in step 6.

Duplicate junk e-mail messages appear in the Junk E-mail folder in Outlook 2003

Monday, November 3, 2008

This problem occurs because Outlook 2003 has the junk e-mail protection level set to Safe Lists Only.

When you create a junk e-mail rule in Outlook 2003 with the junk e-mail protection level set to Safe Lists Only, the restriction structure (SRestriction) causes an Exchange Server that is running without junk e-mail filtering to decide if an e-mail message is junk e-mail or if it is not junk e-mail. Outlook 2003 then processes all the junk e-mail messages on the client side. If there is more than one instance of Outlook 2003 running, multiple copies of the same junk e-mail message can be moved from the Inbox to the Junk Mail folder while duplicates of the junk e-mail messages are created in the Junk E-mail folder.


You receive duplicate e-mail messages in your Junk E-mail folder in Microsoft Office Outlook 2003 when all the following conditions are true:
• You have more than one instance of Outlook 2003 running on different computers, and all the instances are configured with the same Microsoft Exchange Server e-mail account.
• The junk e-mail protection level for your e-mail account is set to Safe Lists Only in Outlook 2003.
• Your Exchange Server does not filter incoming e-mail messages.
• All instances of Outlook 2003 use an Exchange Server e-mail account in Cached Exchange Mode.
• The sender of the e-mail message is not in your Safe Senders list in Outlook 2003.
• The sender of the e-mail message is not in your Contacts in Outlook 2003.
• The sender of the e-mail message is not in your Blocked Senders list in Outlook 2003.
• None of the recipients of the e-mail message are in your Trusted Recipients list in Outlook 2003.


RESOLUTION

This problem was first fixed in a hotfix that is now contained in a service pack. If you installed the latest Microsoft Office 2003 service pack, you do not have to install the hotfix.

You cannot connect over the Internet to Exchange Server 2003 from Outlook 2007 or from Outlook 2003

Thursday, October 23, 2008

SYMPTOMS
When you try to use Microsoft Office Outlook 2007 or Microsoft Office Outlook 2003 to connect over the Internet to your mailbox on a Microsoft Exchange Server 2003 based-computer, you are prompted for your logon credentials many times, and you do not connect to Exchange Server 2003.

CAUSE
This behavior occurs if an outbound proxy authentication is required, and if you use Remote Procedure Call (RPC) over HTTP to connect to an Exchange Server 2003 account. When Outlook is using RPC over HTTP, the default timeout is 45 seconds. If RPC over HTTP takes longer than 45 seconds to connect, the connection is not successful.

RESOLUTION
Important This section, method, or task contains steps that tell you how to modify the registry. However, serious problems might occur if you modify the registry incorrectly. Therefore, make sure that you follow these steps carefully. For added protection, back up the registry before you modify it. Then, you can restore the registry if a problem occurs. For more information about how to back up and restore the registry, click the following article number to view the article in the Microsoft Knowledge Base:
322756 How to back up and restore the registry in Windows


To resolve this behavior, you can add the ConnectTimeout, the ConnectTimeoutLow, and the RFRTimeoutDWORD values to the RPC registry key. To do this, follow these steps.

Note All the "connect timeout" registry values that are mentioned in the following steps are expressed in milliseconds (ms).
1. Click Start, and then click Run.
2. In the Open box, type Regedit, and then click OK.
3. Expand the following registry key:

Outlook 2003
HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\RPC
Outlook 2007
HKEY_CURRENT_USER\Software\Microsoft\Office\12.0\Outlook\RPC
4. Right-click RPC, point to New, and then click DWORD Value.
5. Type ConnectTimeout, and then press ENTER to name the new value.
6. Double-click ConnectTimeout.
7. In the Value data box, type 000493e0, and the click OK.
8. Right-click RPC, point to New, and then click DWORD Value.
9. Type ConnectTimeoutLow, and then press ENTER to name the new value.
10. Double-click ConnectTimeoutLow.
11. In the Value data box, type 000493e0, and the click OK.
12. Right-click RPC, point to New, and then click DWORD Value.
13. Type RFRTimeout, and then press ENTER to name the new value.
14. Double-click RFRTimeout.
15. In the Value data box, type 000493e0, and the click OK.
16. Exit Registry Editor.


MORE INFORMATION
When Outlook tries to connect to each server type, Outlook uses the registry values that you added in the Resolution section to determine how long to wait before the connection is considered a failed connection (a time-out connection) and the connection is dropped.
• Outlook uses the ConnectTimeout registry value when it detects connections that use a network adaptor that is functioning at greater than 128 kbps.
• Outlook uses the ConnectTimeoutLow registry value when it detects connections that use a network adaptor that is functioning at less than 128 kbps.
• Outlook uses the RFRTimeout registry value for a server referral. For example, Outlook uses this value when it asks the Exchange store for a referral to the global catalog server, to another user’s mailbox, or to a public folder. Outlook uses this registry value for all network adaptor speeds that are detected.
Outlook uses these registry values to determine how long to wait for a connection to succeed before Outlook times out and the connection fails.


APPLIES TO
• Microsoft Office Outlook 2003, when used with:
-------Microsoft Exchange Server 2003 Enterprise Edition
-------Microsoft Exchange Server 2003 Standard Edition
• Microsoft Office Outlook 2007

Spam Blocker For Microsoft Outlook - Do You Really Need It?

Friday, October 10, 2008

Microsoft Outlook is a slightly different product from Outlook Express in terms of email management. Released in versions like Microsoft Outlook 2000 and Microsoft Outlook 2003, the Outlook email programs have had and will continue to have their share of users along with Outlook Express. Considering that spam emails are a constant threat to anyone using e-mail as a form of communication, irrespective of which email program is being used, downloading a spam blocker for Microsoft Outlook becomes all the more significant. But the question is, do you really need to download spam blocker software exclusively for Microsoft Outlook?
Microsoft Outlook comes with an in-built anti-spam, junk email filtering service which uses Microsoft’s SmartScreen Technology. Based on machine-learning Bayesian Technology, the SmartScreen Technology uses probability based algorithms to determine if an email is legitimate or a spam email. The key inputs to the database which helps the SmartScreen Technology detect spam are inputs from thousands of users of Hotmail. The way it works is the moment hotmail users spot a spam email, they are encouraged to report it back to Hotmail. What Hotmail does is feed this data back to Microsoft, which in turn maintains the database for spammers. This database is often referred to by Microsoft’s email products for anti-spamming. The features that come with Microsoft Outlook 2003 to counter spam are as follows
• Junk e-mail filter
• Safe Sender’s list
• Safe Recipients list
• Blocked Sender’s list
• Auto Update
The difference between Microsoft Outlook 2000 and Microsoft Outlook 2003 is that in Outlook 2000 the email user has to create his own spam filter customized to what he needs. Outlook 2003 on the other hand comes with a pre-defined spam filter which combats spam. Though one can customize the degree to which a user wants Outlook 2003 to block spam emails. A brief tutorial in Microsoft Outlook 2003 teaches users exactly how to allocate the degree of spam control for the Outlook inbox. Users are given options between low, high and No Junk email filter. Needless to say, if one wishes to prevent the email inbox from being bombarded by spam, it's wise to choose one of the first two options.
Other features like the "Safe Senders List" allows to define the email addresses who should never be treated as a spam email address. This allows Microsoft Outlook to clear emails coming from these email addresses through the anti-spamming test. Making anti-spamming a two-way traffic, a "Safe Recipients List" also allows users to send emails to addresses or domains without ever having to be in danger of being reported as a spammer.

How to create distribution list

Tuesday, August 26, 2008

A distribution list, also known as a mailing list, is a collection of email addresses. You can use distribution lists to send an email message to several people at one time. The list can contain a few addresses, or many.
All email systems at Indiana University provide ways to create, manage, and send to distribution lists. For example, you may use Exchange mailing lists to send mail to a group of people. For more information, see How do I send an email message to a group of people? Note that the commands, options, and capacities vary on each system. Furthermore, lists housed on specific systems are unavailable for shared use on other systems. It post provides Outlook Support for creating distribution list and how to manage distribution list. The following method is used to do it.
Create a distribution list using names in the Address Book
1. On the File menu, point to New, and then click Distribution List.
2. In the Name box, type a name.
3. Click Select Members.
4. In the Show names from the list, click the address book that contains the e-mail addresses you want in your distribution list.
5. In the Type name or select from list box, type a name you want to include. In the list below, select the name, and then click Members. Do this for each person you want to add to the distribution list, and then click OK.
If you want to add a longer description of the distribution list, click the Notes tab, and then type the text.
The distribution list is saved in your Contacts folder by the name you give it.
Create a distribution list by copying names from an e-mail message
1. In the e-mail message you want to copy the names from, select the names in the To or Cc box (To, Cc, and Bcc boxes: A message is sent to the recipients in the To box. Recipients in the Cc (carbon copy) and Bcc (blind carbon copy) boxes also get the message; however, the names of the recipients in the Bcc box aren't visible to other recipients.).
2. On the Edit menu, click Copy.
3. On the File menu, point to New, and then click Distribution List.
4. In the Name box, type a name for the distribution list.
5. Click Select Members.
6. In the Add to distribution list list, right-click, and then click Paste on the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.).

How to change the default language setting

Friday, August 8, 2008

Hi, I am continuing with a post which provided and gives some simple step to change your default language and use other language. I will try to provide best Outlook Support and continue with outlook information. You can change your default settings in Microsoft Office to have them match the default settings of a different language.
1. In Microsoft Windows XP, on the Windows Start menu, point to All Programs, point to Microsoft Office, point to Microsoft Office Tools, and then click Microsoft Office 2003 Language Settings.
In Windows 2000, on the Windows Start menu, point to Programs, point to Microsoft Office, point to Microsoft Office Tools, and then click Microsoft Office 2003 Language Settings
2. Click the Enabled Languages tab.
3. In the Choose the language that defines default behavior in Microsoft Office applications box, select the language you want, and then click OK.
4. A message appears describing the effects of the change. To continue, click Continue and lose customizations.

What is an Office Community?

Monday, July 21, 2008

If you are unfamiliar with the ins and outs of conversing with others over the Internet, don't worry. Once you take the plunge and join in, you'll find that working with discussion groups is not as difficult as you might think.

An Office Community is an online forum where you can interact with fellow Office users, get your questions answered, share ideas, and learn more about the Office products and technologies that interest you. This interaction with fellow Office users takes place in discussion groups (also known as newsgroups).

A discussion group is a place on the Internet where people interact by posting and reading messages about topics that are of interest to them and the rest of a community. Discussion groups in the Office Communities are organized by Office program, such as the Outlook New Users and Outlook Support discussion group. Each discussion group contains a number of discussion threads, each of which contains a series of related messages. Each individual message either responds to an earlier message, or addresses the overall discussion group topic in some way. In contrast to e-mail messages that are sent to specific individuals and visible only to them, messages posted in a discussion group are visible and available to anyone and everyone