How to Link Contacts With Tasks in Microsoft Outlook 2003

Thursday, August 25, 2011

Linking contacts with tasks can be done in Outlook 2003 by using the contact box. When tasks and contacts are linked, you can keep track of the different tasks to assigned or completed by a specific contact. Once the contact is saved, you can view the link by accessing the Activities tab on the Outlook contact form. The Activities tab will display all linked tasks, emails, journals and notes.

Instructions

Open Outlook 2003 and select "Tasks" from the Navigation Pane. Click "New" on the standard toolbar. A new blank task opens. Type the details of your task in the "Subject" field. Add a start date to your task in the "Start Date" field. Add a due date in the "Due Date" field. Add notes about the task in the notes pane of the task.

Link a contact to the task by adding the contact using the lower "Contacts" button. Click the "Contacts" button to search your global address list or contacts listing. Click the name and select "OK." The contact and task are now linked.

Click "Save and Close" to save this task. The task appears in the task listing of Outlook. Open the contact and select the "Activities" tab. Select "Show" and "Upcoming Tasks/Appointments" to see the linked tasks for the specified contact.

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Accessing Folders With Microsoft Outlook 2003

Sunday, June 12, 2011

If you have a good understanding of all the different folders contained within Microsoft Outlook 2003, then it is time to look at how to access them all. You will be able to store huge amounts of different data within these folders, making it easier to later access it.

Firstly click on mail in order to activate the mail pane and display the inbox folder. Now observe the outlook window and notice that inbox is the active folder. The standard toolbar contains buttons that help you compose and send e-mail. If you want to compose or send a message, you need to click the relevant button.

Now click the folder list icon in the navigation pane. In the folder list pane, click calendar. It will activate the calendar pane and display the calendar folder. It appears to the right of the navigation pane. You can use the calendar to schedule your activities, appointments, and events.

Next observe the standard toolbar. Notice that the day button is active. The buttons on the standard toolbar change according to the active folder. Currently, the toolbar contains buttons for tasks that can be performed by using the calendar.

In the navigation pane, click the contacts pane-switching button. It will activate the contacts pane and display the contacts folder. The contacts pane displays the views for the contacts folder. This folder is empty by default.

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Understanding the Different Folders Within Microsoft Outlook 2003

Friday, June 3, 2011

Outlook provides folders where you can save and store the items you create. You can access these folders by using the default panes in the navigation pane. You can also access them by clicking the folder list icon in the navigation pane and then clicking the associated one. You can either use the default folders in Outlook or create your own.

There are a number of different folders, all with different purposes. The mailbox displays the outlook today page, which provides a snapshot view of your activities planned for the day. If Outlook is not connected to an exchange server, it will be named personal folders instead of mailbox. The calendar helps you plan and schedule work-related and personal activities, such as appointments, meetings, and events. Your contacts folder stores information about people with whom you frequently communicate with. You also have a deleted items folder; it stores items that have been deleted. Furthermore, your drafts stores unfinished items, in the inbox you can create, send, receive, delete and move messages from the inbox.

Your journal helps you keep a record of any interaction that you want to remember. It stores actions that you choose relating to your contacts and places the actions in a timeline view. Your junk E-mail stores messages that were caught by the junk e-mail filter. Notes will provide a facility to keep reminders about important activities to complete and meetings that you need to attend. Your Outbox will store items created offline that you want to send the next time you are online. Sent items store copies of items you sent to other people. Sync issues store errors when synchronizing exchange mailbox files with local mailbox files. Tasks provide a facility to create and manage the various activities you have to perform. And finally, your search folders display the results of previously defined search queries.

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Replying to Messages With Microsoft Outlook 2003

Wednesday, May 18, 2011

Outlook provides two instant-reply buttons: reply and reply to all. The reply button creates a return message addressed only to the sender. The reply to all button creates a return message addressed to the sender and everyone else who received it.

Reply messages, by default, contain the body. This is useful when you need to refer to the original message. However, you can choose not to include the original message. You reply to a message by using the reply window. By default, when you type any text in the reply window, the text appears in blue.

In order to send a reply, first you will need to open what you wish to reply to. Then click reply. It will open a window with the name of the recipient in the to box (the sender now appears as a recipient). The reply inherits the subject of the original message with RE: prefixed. Type the message in the area of the reply message. Click send to send it. When you create it, you might want to highlight some important text. You can highlight important text by changing its colour, size or font. You can also underline or italicize text to emphasize it. You use the formatting toolbar or the font dialog box to format the text.

Keeping in touch with your friends, family or colleagues is very important. Microsoft Outlook has made it easy to quickly reply to anybody sending you a message. By following this guide you should be able to quickly reply to any messages that are sent to you without hassle.


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