Understanding the Different Folders Within Microsoft Outlook 2003

Thursday, September 29, 2011

Outlook provides folders where you can save and store the items you create. You can access these folders by using the default panes in the navigation pane. You can also access them by clicking the folder list icon in the navigation pane and then clicking the associated one. You can either use the default folders in Outlook or create your own.

There are a number of different folders, all with different purposes. The mailbox displays the outlook today page, which provides a snapshot view of your activities planned for the day. If Outlook is not connected to an exchange server, it will be named personal folders instead of mailbox. The calendar helps you plan and schedule work-related and personal activities, such as appointments, meetings, and events. Your contacts folder stores information about people with whom you frequently communicate with. You also have a deleted items folder; it stores items that have been deleted. Furthermore, your drafts stores unfinished items, in the inbox you can create, send, receive, delete and move messages from the inbox.

Your journal helps you keep a record of any interaction that you want to remember. It stores actions that you choose relating to your contacts and places the actions in a timeline view. Your junk E-mail stores messages that were caught by the junk e-mail filter. Notes will provide a facility to keep reminders about important activities to complete and meetings that you need to attend. Your Outbox will store items created offline that you want to send the next time you are online. Sent items store copies of items you sent to other people. Sync issues store errors when synchronizing exchange mailbox files with local mailbox files. Tasks provide a facility to create and manage the various activities you have to perform. And finally, your search folders display the results of previously defined search queries.

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Article Source: http://EzineArticles.com/4385545

Understanding the Different Folders Within Microsoft Outlook 2003

Monday, September 26, 2011

Outlook provides folders where you can save and store the items you create. You can access these folders by using the default panes in the navigation pane. You can also access them by clicking the folder list icon in the navigation pane and then clicking the associated one. You can either use the default folders in Outlook or create your own.

There are a number of different folders, all with different purposes. The mailbox displays the outlook today page, which provides a snapshot view of your activities planned for the day. If Outlook is not connected to an exchange server, it will be named personal folders instead of mailbox. The calendar helps you plan and schedule work-related and personal activities, such as appointments, meetings, and events. Your contacts folder stores information about people with whom you frequently communicate with. You also have a deleted items folder; it stores items that have been deleted. Furthermore, your drafts stores unfinished items, in the inbox you can create, send, receive, delete and move messages from the inbox.

Your journal helps you keep a record of any interaction that you want to remember. It stores actions that you choose relating to your contacts and places the actions in a timeline view. Your junk E-mail stores messages that were caught by the junk e-mail filter. Notes will provide a facility to keep reminders about important activities to complete and meetings that you need to attend. Your Outbox will store items created offline that you want to send the next time you are online. Sent items store copies of items you sent to other people. Sync issues store errors when synchronizing exchange mailbox files with local mailbox files. Tasks provide a facility to create and manage the various activities you have to perform. And finally, your search folders display the results of previously defined search queries.

Article Source: http://EzineArticles.com/4385545

Customizing Outlook Today With Microsoft Outlook 2003

Tuesday, September 20, 2011

To begin with, display the advanced toolbar by choosing view, toolbars and then advanced. Next click the outlook today button located on the advanced toolbar. The outlook today page will then appear. Within the today page click on customize outlook today to begin customizing it. Within this you can customize the calendar, tasks and messages sections of today. You can also change the style of the today page.

Now make sure that you check when starting, go directly to outlook today. It will specify that you want today to be the start-up page. Next go into tasks and select today's tasks. It will specify that only those tasks you have to perform today should appear in the tasks list.

From the show today in this style list, select standard (one column). Now click on save changes to save the changes and close the customize page. Your changes take effect immediately, and the calendar, tasks and messages headings appear in a single column.

Now choose file and then exit, it will close outlook. Next you will be restarting outlook to verify that the change from the inbox page to the today page is reflected in the start-up folder.

Next start outlook up again and notice that the today page is now the start-up page. You can activate shortcuts if you wish by clicking the shortcuts icon in the navigation pane. Finally, choose properties to open the properties dialog box for your mailbox. The mailbox stores all the mail-related folders, such as inbox, outbox and drafts.

Article Source: http://EzineArticles.com/4385538

Understanding the Different Folders Within Microsoft Outlook 2003

Friday, September 16, 2011

Outlook provides folders where you can save and store the items you create. You can access these folders by using the default panes in the navigation pane. You can also access them by clicking the folder list icon in the navigation pane and then clicking the associated one. You can either use the default folders in Outlook or create your own.

There are a number of different folders, all with different purposes. The mailbox displays the outlook today page, which provides a snapshot view of your activities planned for the day. If Outlook is not connected to an exchange server, it will be named personal folders instead of mailbox. The calendar helps you plan and schedule work-related and personal activities, such as appointments, meetings, and events. Your contacts folder stores information about people with whom you frequently communicate with. You also have a deleted items folder; it stores items that have been deleted. Furthermore, your drafts stores unfinished items, in the inbox you can create, send, receive, delete and move messages from the inbox.

Your journal helps you keep a record of any interaction that you want to remember. It stores actions that you choose relating to your contacts and places the actions in a timeline view. Your junk E-mail stores messages that were caught by the junk e-mail filter. Notes will provide a facility to keep reminders about important activities to complete and meetings that you need to attend. Your Outbox will store items created offline that you want to send the next time you are online. Sent items store copies of items you sent to other people. Sync issues store errors when synchronizing exchange mailbox files with local mailbox files. Tasks provide a facility to create and manage the various activities you have to perform. And finally, your search folders display the results of previously defined search queries.

Article Source: http://EzineArticles.com/4385545

Exploring the Outlook Window With Microsoft Outlook 2003

Thursday, September 15, 2011

The outlook window contains multiple elements, such as the title bar, the menu bar, the folder pane, the pane and the reading pane. You will need to get used to this set up in order to fully make use of Microsoft outlook. The folder pane displays the name of the active folder, whilst the pane displays the active pane and it contains buttons such as mail, contacts and tasks that you can use to access other panes and folders in Outlook.

If you point to the right border of the navigation pane the pointer's shape changes to a double-headed arrow. You can drag the border to the right to increase the width of the navigation pane. Next observe the reading pane and note that it displays the contents of the active message in the inbox. Notice that the mail pane is the default active pane in the navigation pane.

Finally, you will decrease the size of the pane. Point to the right border of the pane, and drag to the left. This will bring the navigation pane and the reading pane closer to their original sizes.

To conclude, it is important that you explore the outlook window so that you get an understanding of how it works and the functions that it contains. When you have frequently used the outlook window you will be able to use it quickly and efficiently, saving you a great deal of time. Microsoft Outlook is a powerful tool that will save you time on some tasks.

Article Source: http://EzineArticles.com/4385551

Repairing Corrupt PST File in Outlook 2003

Tuesday, September 13, 2011

MS Outlook is an email application from Microsoft that is extensively used for emailing, managing contacts and meetings, etc. It is a very useful tool that enables us to remain in touch with our contacts and manage our to-do lists in a better and efficient way. All the Outlook-related information is stored in a PST(personal storage) file, which may sometimes get corrupt. The corruption can happen because of various reasons, such as virus infections, header corruption, power surges, abrupt system shutdown, etc. In such cases, you should use certain corrective methods to rectify the issue. However, if you are not able to do so then you should use a third-party PST recovery tool to recover PST file.

Consider a scenario wherein you try to open Outlook 2003 in your Windows XP system but fail to do so. An error message is displayed, that is:

"Unable to display the folder,[path]Outlook.pst could not be accessed, access denied."

Cause:

The root cause of this error message is that the PST(personal storage) file contains errors and has corrupted because of this. When the PST(personal storage) file corrupts, Outlook is unable to read information in the hierarchy from the file and, thus, the error message is displayed.

Resolution:

To resolve this error and repair the PST, you can perform the following methods:

1. Use Inbox Repair (Scanpst.exe) tool: Exit Outlook and repair the PST file by double-clicking the Scanpst.exe file. It will attempt to scan and fix the errors in the outlook PST.

2. Perform following steps if you are not able to open the PST file:

a) Run Scandisk.exe file to fix the hard disk related errors.
b) Try to move the.PST file to another computer and check whether it is a system-specific issue or not.
c) Create a new Outlook profile.
d) Map the moved PST(personal storage) file to the new Outlook profile.
e) Now try to open Outlook. This would resolve the issue.

However, if you still are not able to resolve the issue then you should use a third-party PST file recovery tool to recover the corrupt PST file. Such read-only tools are able to recover all the components of the PST file without overwriting the original data.

Article Source: http://EzineArticles.com/4370046

Using the Office Assistant With Microsoft Outlook 2003

Tuesday, September 6, 2011

The office assistant is an animated help system that can answer questions while you work. When you type a question in the office assistant, the related topics appear in the search results task pane. If you don't find information related to the topic, the assistant provides suggestions on how to phrase the question.

Firstly, choose help and click show the assistant and the assistant will appear. Click on it to display the "what would you like to do?" balloon. In the balloon, type tasks and click search. The help topics related to tasks will then appear in the search results task pane.

Now click on rename a task found in the search results task pane. You may need to move the office assistant in order to see it. The Microsoft Office Outlook Help window displays information on the selected help topic (in this case, rename a task). The assistant remains visible.

Next click the assistant again to display the balloon and click on options. The options button is in the balloon. Clear use the office assistant in order to turn off the assistant. Now click on OK to close the assistant dialog box and the assistant will disappear. Then close the help window.

Even when the assistant is hidden, it will reappear when you encounter any problem. If you wish to hide it permanently, you can turn it off. To do so, click it, click options, and then clear use the office assistant and click on ok. You have finished learning how to use the assistant.

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